HYSBYSIAD O GONTRACT - CYFNODOLYN SWYDDOGOL

Adran I: Awdurdod Contractio

I.1)

Enw, Cyfeiriad a Phwynt(iau) Cyswllt

I.2)

Math o Awdurdod contractio a'i Brif Weithgaredd neu Weithgareddau

Gweinyddiaeth neu unrhyw awdurdod cenedlaethol neu ffederal arall, gan gynnwys eu hisadrannau rhanbarthol neu leol Asiantaeth/Swyddfa genedlaethol neu ffederal Awdurdod rhanbarthol neu leol Asiantaeth/Swyddfa ranbarthol neu leol Corff a lywodraethir gan gyfraith gyhoeddus Sefydliad/Asiantaeth Ewropeaidd neu Sefydliad Rhyngwladol

Gwasanaethau cyhoeddus cyffredinol Amddiffyn Trefn gyhoeddus a diogelwch Amgylchedd Materion economaidd ac ariannol Iechyd Tai ac amwynderau cymunedol Diogelwch cymdeithasol Hamdden, diwylliant a chrefydd Addysg

Adran II: Amcan y Contract

II.1)

Disgrifiad

II.1.1)

Teitl a roddwyd i'r contract gan yr awdurdod contractio

II.1.2(a))

Math o gontract gwaith

II.1.2(b))

Math o gontract cyflenwadau

II.1.2(c))

Math o gontract gwasanaeth

II.1.2)

Prif safle neu leoliad y gwaith, man cyflawni neu berfformio

TCBC Household Waste Recycling Centre/Transfer Station, New Inn, Pontypool

II.1.3)

Mae'r hysbysiad hwn yn ymwneud â

Contract cyhoeddus
Sefydlu System Brynu Ddeinamig
Sefydlu cytundeb fframwaith

II.1.4)

Gwybodaeth am gytundeb fframwaith (os yw'n berthnasol)

Cytundeb fframwaith gyda gweithredwr unigol
Cytundeb fframwaith gyda sawl gweithredwr

Nifer y cyfranogwyr a ragwelir yn y cytundeb fframwaith

Hyd y cytundeb fframwaith

Cyfiawnhad dros gytundeb fframwaith sy'n para am fwy na phedair blynedd

Amcangyfrif o gyfanswm gwerth pryniannau yn ystod cyfnod llawn y cytundeb fframwaith

Amlder a gwerth y contractau a gaiff eu dyfarnu

II.1.5)

Disgrifiad byr o'r contract neu'r pryniant/pryniannau

Torfaen County Borough Council wishes to appoint a suitably qualified and experienced contractor for the operation management and transportation services of their Household Waste Recycling Centre/Transfer Station at Panteg Way, New Inn,Pontypool within the Borough of Torfaen.

Household waste delivered to the site by householders is to be received and arrangements made for separating and segregating the waste into recyclables and non recyclables. The waste streams are to be properly stored in a secure manner whist awaiting haulage for reprocessing and/or treatment. A van permit is in operation at the site and the contractor must ensure compliance with this.

The Contract is initially for the duration of seven years with the option to extend on an annual basis subject to satisfactory performance and maintenance of reasonable costs up to an additional three years.

The authority is looking to contract with only one service provider who would be managing the sites and responsible for the sorting of the materials. The authority will allow sub contracting under this arrangement by prior agreement only.

Operation and Management of Torfaen County Borough Council Household Waste Recycling Centre (HWRC) and Waste Transfer Station

The contract will cover Provision of management; day-to-day operation including recycling and recovery services at the site. Including for routine maintenance and transportation of specific contract Waste streams from the site to Council’s nominated final disposal facilities and Waste Transfer Station and to nominated and/or agreed Reprocessing Facilities.

The Service will also be responsible for the overall cleanliness of the facility and opening and closing each day.

Positive interaction with customers to the facility is a key part of its operation, as is the consideration for disabled users.

There may be a TUPE requirement in relation to this contract.

The current equipment/plant utilised for the operation of the site is: -

Flourescent tube container 1

2000 ltr oil container 1

Car battery box 4

Household battery box 1

Wheelie Bin 120ltr 6

Wheelie Bin 1100ltr 7

IBC 4

Container 35 yd open 19

Container 26 yd open 3

Container 35 yd closed 2

Paper bank 30yd enclosed 2

Clothing bank 30yd enclosed 1

Hazardous waste container 1

Pods (glass, plastic, cans) 6

CA trailers, 30 yd open 2

Small secure cabins 2

Large gas compound 1

Manitou loadall 2 buckets 1

Tractor 1

32 tonne Hooklift 1

Site Office 1

Toilets 2

Canteen 1

The above lists the minimum requirements of the Authority.

The authority is keen to apply the principles of the Waste hierarchy and will be seeking proposals relating to the HWRC’s to include: -

- Acceptance of Trade Waste on the sites

- Theft control

- Acceptance of additional waste streams as and when markets are available.

- Contract incentives

- Employment of “residual waste monitors”

- Maximising reuse of waste materials

Community Benefits will apply to this contract.

Under the terms of this contract the successful contractor will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations

Accordingly, the requirement to do so will be part of the award criteria for this tender as a core requirement. The successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project, and contractual obligations and/or performance indicators may be introduced to this effect.

An Official Journal of the European Union (OJEU) restricted procurement process will be undertaken in accordance with EU Procurement Directives and the Authority’s Standing Orders for Contracts.

Please refer to the pre-qualification questionnaire (PQQ) for further details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0498

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=8266.

II.1.6)

Geirfa Gaffael Gyffredin (CPV)

II.1.7)

Contract wedi'i gwmpasu gan Gytundeb Caffael y Llywodraeth (GPA)

II.1.8)

Rhannu'n lotiau

II.1.9)

A gaiff cynigion amrywiadol eu derbyn?

II.2)

Maint neu Gwmpas y Contract

II.2.1)

Cyfanswm maint neu gwmpas

II.2.2)

Opsiynau

Amserlen dros dro ar gyfer defnyddio'r opsiynau hyn

Nifer yr adnewyddiadau posibl

Yn achos contractau cyflenwadau neu wasanaethau adnewyddadwy, amserlen amcangyfrifedig ar gyfer contractau dilynol

II.3)

Hyd y contract neu derfyn amser ar gyfer ei gwblhau

Adran III: Gwybodaeth Gyfreithiol, Economaidd, Ariannol a Thechnegol

III.1)

Amodau sy'n Ymwneud â'r Contract

III.1.1)

Adneuon a gwarantau sydd eu hangen

The Contracting Authority reserves the right to require deposits, guarantees, parent company guarantees, bonds or other forms of security which it considers appropriate at the relevant time. Full details have been made in the PQQ under question FS.GEN.008a01v01 and will be made available in the supporting tender documentation. As set out in Regulation 23 - 26 of the UK Public Contract

III.1.2)

Prif Delerau ariannu a thalu a/neu gyfeiriad at y darpariaethau perthnasol

Payments in accordance with the contract provisions. To be detailed in tender documents.

III.1.3)

Y ffurf gyfreithiol i'w chymryd gan y grŵp o gyflenwyr, contractwyr neu ddarparwyr gwasanaeth y caiff y contract ei ddyfarnu iddo

The Authority reserve the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability

III.1.4)

Amodau penodol eraill y mae perfformiad y contract yn ddarostyngedig iddynt

Specific conditions of contract will be made available at Invitation to Tender Stage and will be detailed within the Invitation to Tender Documentation and Project Agreement.

Under this contract the successful organisation and potentially its supply chain will be required to actively participate in the achievement of social, economic and environmental regeneration of the locality of and surrounding the place of delivery of the contract. Accordingly, contract performance conditions (under the term called “Community Benefits”) may relate in particular to social, economic and environmental considerations.

III.2)

Amodau ar gyfer Cymryd Rhan

III.2.1)

Sefyllfa bersonol gweithredwyr economaidd, gan gynnwys gofynion sy'n ymwneud â chofrestru ar gofrestrau proffesiynol neu fasnach

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

Will be detailed in a pre-qualification questionnaire and are as set out in Regulations 23 of the UK Public Contracts Regulations 2006 as amended

III.2.2)

Capasiti economaidd ac ariannol

III.2.3)

Capasiti technegol

III.2.4)

Contractau sydd wedi'u cadw

Mae'r contract wedi'i gyfyngu i weithdai gwarchodol
Mae gweithrediad y contract wedi'i gyfyngu i'r fframwaith o raglenni cyflogaeth warchodol

III.3)

Amodau sy'n Benodol i Gontractau Gwasanaeth

III.3.1)

A gaiff y gwaith o ddarparu'r gwasanaeth ei gadw ar gyfer proffesiwn penodol?

III.3.2)

A fydd yn ofynnol i endidau cyfreithiol nodi enwau a chymwysterau proffesiynol y personél a fydd yn gyfrifol am ddarparu'r gwasanaeth?

Adran IV: Gweithdrefn

IV.1)

Math o Weithdrefn

Agored		Cyfyngedig
Cyfyngedig - cyflym		Wedi'i negodi
Wedi'i negodi - cyflym		Deialog cystadleuol

Cyfiawnhad dros ddewis gweithdrefn gyflym

IV.1.1)

A yw ymgeiswyr wedi'u dewis eisoes?

IV.1.2)

Cyfyngiadau ar nifer y gweithredwyr a gaiff eu gwahodd i dendro neu gymryd rhan

Meini prawf gwrthrychol ar gyfer dewis nifer cyfyngedig o ymgeiswyr

As specified in the Pre Qualification Questionnaire

IV.1.3)

Lleihau nifer y gweithredwyr yn ystod y broses negodi neu'r deialog

Defnyddio gweithdrefn fesul cam er mwyn lleihau'n raddol nifer y datrysiadau i'w trafod neu'r tendrau i'w negodi

IV.2)

Meini Prawf Dyfarnu

IV.2.2)

Defnyddir arwerthiant electronig

IV.3 Gwybodaeth Weinyddol

IV.3.1)

Rhif cyfeirnod a roddwyd i'r hysbysiad gan yr awdurdod contractio

T.4117

IV.3.2)

Cyhoeddiad(au) blaenorol sy'n ymwneud â'r un contract

Hysbysiad Gwybodaeth Ymlaen Llaw
Hysbysiad o Broffil Prynwr

Cyhoeddiadau blaenorol eraill

IV.3.3)

Amodau ar gyfer cael manylebau a dogfennau ychwanegol

IV.3.4)

Terfyn amser ar gyfer derbyn tendrau neu geisiadau i gymryd rhan

IV.3.5)

Dyddiad yr anfonwyd y gwahoddiadau i dendro neu'r gwahoddiadau i gymryd rhan at ymgeiswyr a ddewiswyd

IV.3.6)

Yr iaith neu'r ieithoedd y gellir ei/eu defnyddio i lunio tendrau neu geisiadau i gymryd rhan

IV.3.7)

Isafswm y cyfnod y mae'n rhaid i'r cynigiwr gadw'r tendr 

IV.3.8)

Amodau ar gyfer agor tendrau

Adran VI: Gwybodaeth Arall

VI.1)

Nodwch a yw'r broses gaffael hon yn digwydd yn rheolaidd a rhowch Amcangyfrif o pryd y caiff hysbysiadau pellach eu cyhoeddi

VI.2)

A yw'r contract yn ymwneud â Phrosiect/Rhaglen a ariennir gan Gronfeydd Cymunedol?

VI.3)

Gwybodaeth Ychwanegol

This completed PQQ must be returned to Torfaen County Borough Council by post no later than 2pm on 12th May 2014

Failure to submit the PQQ as required will result in your organisation being excluded from any further participation in this procurement.

The Authority shall not be responsible for any costs, charges or expenses incurred by your company in the preparation of your bid (and for the short listed organisations the final tender document) and accepts no liability for any such costs, charges or expenses should the project, for whatever reason, be cancelled.

By Post

Please return the PQQ to the following return address, identified below. Please state the contract reference number and title of Prequalification Questionnaire on the Return Envelope

For the attention of:

Christina Harrhy,

Chief Officer of Neighbourhood Services

Torfaen County Borough Council

Ty-Blaen

Panteg Way

Pontypool

NP4 0LS

Contract Ref: T.4117

Pre Qualification for: Operation and Management of Household Waste & Recycling Centre/Transfer Station (HWRC) at New Inn, Pontypool, NP4 0LS

The Authority reserves the right to reject any questionnaire received after the deadline.

The procurement process will be carried out inline with the Authority's Standing Orders for Contracts whilst also following best practice principles of the EU Procurement Directives.

The PQQ is the first stage of the procurement process and is designed to provide the Authority with the information required to define a short-list of suitable contractors.

In order to proceed to the next stage of the process (Invitation to Tender), organisations need to satisfy the Authority in terms of Contractor Acceptability, Economic Financial Standing, Capacity and Capability, Management, Equality Questionnaire, Sustainability and Health and Safety.

Contractors must pass all questions as set out in this PQQ, which are described as “pass/fail”.

Those contractors that fail any such questions will not be considered further and will be deselected from taking any further part in the procurement process.

Those who pass all the relevant “pass /fail” questions as identified in the evaluation matrix will then be assed upon the scored response questions which are also set out the same matrix.

Where questions are marked as “scored”, they will be scored between 0 and the maximum mark of 10 in line with the Scoring Matrix Methodology Model set out in this PQQ. Note if you score 0 (Unacceptable Response - Scoring Matrix Methodology Model) against a “scored” question then your PQQ submission will be deemed as a failed response and the PQQ will not be considered further.

A total contractors score will then be added together for each scored question to give a total score out of 100%. Following this process the Authority will produce a short-list of successful contractors whereby all contractors will be ranked according to the marks they achieve against the questions described as ”scored” in the Evaluation Matrix.

The top five contractors following the undertaking of the evaluation scoring matrix will then proceed to the Invitation to Tender (ITT) stage of the procurement process when taking into account the scored percentage elements identified in the evaluation matrix. More organisations may be taken through to ITT stage.

If any contractors are tied at fifth place then those contractors will also proceed through to the Invitation to Tender stage of the procurement process.

All other selection criteria set out, as ‘Information Only’ will be used to gain a broader understanding of the contractors business and assist in supporting the evaluation of the pre- qualification process.

In regards to Health and Safety, if successful in passing through to the ITT stage you will be required to complete a Pre-Tender Contractor Evaluation Health and Safety Questionnaire. If any sub contractors are involved in the delivery of this contract, then you will also be required to complete the Sub Contractors Evaluation Form.

All contractors will be advised of their evaluation status and those short-listed will receive the Invitation to Tender documentation.

Any queries must be received by 02 May 2014. If relevant/appropriate, answers to queries will be anonymous and circulated to all potential bidders during the PQQ process. This process will also apply at the Invitation to Tender Stage.

It is the applicant’s responsibility to ensure that all information required is supplied and accurate. Any changes that could affect any of the answers contained within this questionnaire must be notified to the Authority as soon as reasonably practicable.

The Authority shall not be responsible for any costs, charges or expenses incurred by contractors and no liability is accepted for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. The Authority reserves the right to not award any or part of this proposed contract.

Contractors are advised that the Authority is subject to the Freedom of Information Act 2000 (the Act). If a contractor considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity.

The Authority shall take such statements into consideration in the event that it receives a request pursuant to the Act, which relates to the information provided by the interested party. However, if the information is requested the Authority may be forced to disclose such documentation, irrespective of a contractors wishes. Please note it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response

(WA Ref:8266)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Procurement is viewed as a key driver for delivering the Authorities sustainable development commitment. The Contracting Authority is striving to develop a vibrant economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in South East Wales.

Sustainable Development means ensuring that our actions contribute in the round to social, economic and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.

The Contracting Authority’s commitment to deliver ‘community benefit’ outcomes is designed to ensure that wider social and economic issues are taken into account when utilising procurement processes for contracts and the spending of public money. Accordingly, the requirement to do so will be part of the award criteria for this tender as a core requirement.

The Authority has identified some community benefit outcomes, which it is seeking to achieve in respect of this Contract, through working in partnership with providers to deliver positive outcomes. The successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project, and contractual obligations and/or performance indicators may be introduced to this effect.

The Contracting Authority considers these outcomes to be proportionate and relevant to the subject matter of the contract.

Should your organisation successfully proceed to ITT stage, as part of the tender response you will be required to submit a Delivery Plan, setting out how your organisation will deliver ‘community benefits’ through the Contract.

VI.4)

Gweithdrefnau ar gyfer apelio

VI.4.1)

Corff sy'n gyfrifol am y gweithdrefnau apelio

Corff sy'n gyfrifol am y gweithdrefnau cyfryngu

VI.4.2)

Cyflwyno apeliadau
Gwybodaeth fanwl gywir am y dyddiad(au) cau ar gyfer cyflwyno apeliadau:

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)

Gwasanaeth y gellir cael gwybodaeth ynglŷn â chyflwyno apeliadau oddi wrtho

VI.5)

Dyddiad yr anfonwyd yr Hysbysiad hwn

ATODIAD A

Cyfeiriadau a Phwyntiau Cyswllt Ychwanegol

III)

Cyfeiriad a phwyntiau cyswllt ar gyfer anfon Tendrau/Ceisiadau i Gymryd Rhan: