Hysbysiad dyfarnu contract
Canlyniadau'r weithdrefn gaffael
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
DERBY CITY COUNCIL
Corporation Street
Derby
DE1 2FS
UK
E-bost: procurement@derby.gov.uk
NUTS: UKF11
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: https://www.derby.gov.uk/
I.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
I.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
TD2194- Extension to Managed Services for Temporary Agency Resources
Cyfeirnod: TD2194
II.1.2) Prif god CPV
79620000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
Further extension to the council's original contract to allow a new procurement process to take place and to facilitate any potential implementation period. Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.1.7) Cyfanswm gwerth y caffaeliad
Gwerth heb gynnwys TAW: 2 200 000.00 GBP
II.2) Disgrifiad
II.2.3) Man cyflawni
Cod NUTS:
UKF11
Prif safle neu fan cyflawni:
Derby City
II.2.4) Disgrifiad o’r caffaeliad
VEAT Notice for the contract extension of the Council's existing contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd to allow sufficient time for a procurement process to take place and to cover a potential implementation period.
Derby City Council requires the full range of services which includes:
• Extra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council.
• Pre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details).
• In addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase.
• Retrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed.
• Process to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed.
• Continued use and access as required of on-site office for the supply of workers for grounds maintenance, street cleansing, markets and refuse collection, as currently provided separately
• Identifying the way forward for the Council to reduce agency spend in the following years
• Identifying the best approach for the council regarding the requirements of the Agency Workers Directive
• Working with the on-site supplier of Grounds Maintenance, Street Cleansing, Refuse and Markets workers. The on-site provider will supply required staffing but all orders/placements, timesheets and invoices will still be processed through the suppliers interface as per standard processes
II.2.5) Meini prawf dyfarnu
Price
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
3 months with the option to extend for a further 2 months in monthly increments.
The further extension will run from January 2025 until 30th March 2025 with the option to extend until May 2025 in monthly increments.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Dyfarnu contract heb gyhoeddi galwad am gystadleuaeth yng Nghyfnodolyn Swyddogol yr Undeb Ewropeaidd ymlaen llaw
Cyfiawnhau'r weithdrefn ddyfarnu a ddewiswyd:
Mae’r caffaeliad y tu allan i gwmpas cymhwysiad y gyfarwyddeb
Esboniad
There are allowances under the regulations to award a contract to a single supplier in cases where competition is absent for technical reasons . regulation 32. 2. . b. ii. ; or for. reasons connected with the protection of exclusive rights, including intellectual. property rights . regulation 32. 2. b. iii.
The council have been exploring various models and procurement routes for the next process and have conducted some market engagement. This process has taken a bit longer than expected and therefore the Council needs to extend the current contract to ensure there is sufficient provision available whilst the procurement takes place and also to cover a possible implementation period. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Ydy
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2024/S 000-030782
Section V: Dyfarnu contract
Rhif Contract: TD2194
Teitl: Extension to Managed Services for Temporary Agency Resources
Dyfernir contract/lot:
Ydy
V.2 Dyfarnu contract
V.2.1) Y dyddiad y daeth y contract i ben
08/10/2024
V.2.2) Gwybodaeth am dendrau
Nifer y tendrau a ddaeth i law: 1
Dyfarnwyd y contract i gr?p o weithredwyr economaidd:
Na
V.2.3) Enw a chyfeiriad y contractwr
Matrix SCM Ltd
02227962
Knowlhill
MK5 8HJ
UK
NUTS: UK
BBaCh yw’r contractwr:
Na
V.2.4) Gwybodaeth am werth y contract/lot (heb gynnwys VAT)
Amcangyfrif cychwynnol o gyfanswm gwerth y contract/lot: 2 200 000.00 GBP
Cyfanswm gwerth y contract/lot: 2 200 000.00 GBP
V.2.5) Gwybodaeth am is-gontractio
Section VI: Gwybodaeth ategol
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Derby City Council
Derby
DE1 2FS
UK
VI.4.2) Corff sy’n gyfrifol am weithdrefnau cyfryngu
Derby City Council
Derby
DE1 2FS
UK
VI.4.3) Gweithdrefn adolygu
Gwybodaeth fanwl gywir am y terfyn(au) amser ar gyfer gweithdrefnau adolygu:
The Council observed a 10 day standstill period which ended on the 7th October 2024.
VI.4.4) Y gwasanaeth lle y gellir cael gwybodaeth am y weithdrefn adolygu
Derby City Council
Derby
DE1 2FS
UK
VI.5) Dyddiad anfon yr hysbysiad hwn
10/10/2024