Hysbysiad contract
Adran I:
Endid
contractio
I.1) Enw a chyfeiriad
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
UK
Person cyswllt: DCMS Commercial
E-bost: dcms-emc-procurement@dcms.gov.uk
NUTS: UKI
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad: www.dcms.gov.uk
Cyfeiriad proffil y prynwr: www.dcms.gov.uk
I.3) Cyfathrebu
Mae mynediad at y dogfennau caffael yn gyfyngedig. Gellir cael rhagor o wybodaeth yn:
http://dcms.my.site.com/
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad uchod
Rhaid anfon tendrau neu geisiadau i gymryd rhan yn electronig at:
http://dcms.my.site.com/
I.4) Y math o awdurdod contractio
Gweinyddiaeth neu unrhyw awdurdod cenedlaethol neu ffederal arall, gan gynnwys eu his-adrannau rhanbarthol neu leol
I.5) Prif weithgaredd
Hamdden, diwylliant a chrefydd
Adran II: Gwrthrych
II.1) Cwmpas y caffaeliad
II.1.1) Teitl
EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS
Cyfeirnod: 103978
II.1.2) Prif god CPV
79952000
II.1.3) Y math o gontract
Gwasanaethau
II.1.4) Disgrifiad byr
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. <br/><br/>This is a Contract Notice related to a Prior Information (PIN) published by the Department for Culture, Media & Sport (DCMS) on 30th April 2024. Reference: https://www.find-tender.service.gov.uk/Notice/013957-2024 <br/><br/>DCMS is seeking to appoint a suitably experienced Event Management Company (EMC) for the provision of planning and, if activated, delivery of Major Royal Ceremonial Event(s) (Events) in London.<br/><br/>The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.<br/><br/>The appointed EMC will be required to:<br/>- prepare and maintain an Event Management Plan for the delivery of Events,<br/>- hold a supply chain at sufficient readiness for no-notice Event delivery,<br/>- deliver the Event(s) if required/ Activated. <br/><br/>Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.<br/>This contract will include working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.
II.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 105 000 000.00 GBP
II.1.6) Gwybodaeth am lotiau
Mae’r contract hwn wedi’i rannu’n lotiau:
Na
II.2) Disgrifiad
II.2.2) Cod(au) CPV ychwanegol
71242000
II.2.3) Man cyflawni
Cod NUTS:
UKI
Prif safle neu fan cyflawni:
Westminster, London
II.2.4) Disgrifiad o’r caffaeliad
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.<br/><br/>The Contract is for 103978 - Event Management Company For Major Royal Ceremonial Events.<br/><br/>To obtain further information, please follow these steps:<br/><br/>1. Log in to the supplier portal at http://dcms.my.site.com/<br/>2. Locate the opportunity using 'My Proposals and Quotes' - using the reference ‘103978 - Event Management Company For Major Royal Ceremonial Events’ as required. <br/><br/>If you cannot see the opportunity after following the above, please contact support@atamis.co.uk who are able to assist with any project access issues or any log-in/ registration issues.<br/><br/>3. Download the Non-Disclosure Agreement (NDA) for review<br/>4. Return a signed NDA to DCMS via the Atamis e-Sourcing messaging system (interested Bidders are advised to do this as soon as possible) - <br/>5. Once DCMS have reviewed and returned the signed NDA you will be added to the ITT project.<br/><br/><br/>DCMS is conducting this procurement exercise via Atamis e-sourcing portal as detailed above. Interested organisations will be required to complete a Non-Disclosure Agreement (NDA) prior to being provided access to the procurement documents or any other documents regarding the requirement. The NDA is available within the Atamis e-sourcing portal link above; completed NDA’s are to be returned via the Messaging function within the portal. Upon receipt of a signed copy of the NDA, DCMS will carry out due diligence on the organisation applying to verify authenticity prior to providing access to the procurement workspace within Atamis where the procurement documentation can be viewed. <br/><br/>Organisations that do not provide a signed copy of the NDA directly to DCMS via the Atamis Portal messaging system will not be granted access to the procurement workspace and documentation.
II.2.5) Meini prawf dyfarnu
Nid pris yw’r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae’r holl feini prawf wedi’u nodi
II.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: 105 000 000.00 GBP
II.2.7) Hyd y contract, y cytundeb fframwaith neu’r system brynu ddynamig
Hyd mewn misoedd: 24
Gall y contract hwn gael ei adnewyddu: Ydy
Disgrifiad o’r adnewyddiadau:
Requirement may be subject to renewal
II.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
II.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau:
Na
II.2.11) Gwybodaeth am opsiynau
Opsiynau:
Ydy
Disgrifiad o’r opsiynau:
Some elements of the Services are optional (to be exercised at the discretion of the Authority)<br/><br/>The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.
II.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r broses gaffael yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd:
Na
II.2.14) Gwybodaeth ychwanegol
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.<br/><br/>Progress to receiving Invitation to Tender documentation is conditional upon the complete unconditional acceptance of the NDA for this procurement exercise. Please note that the timeframe allocated for tendering activities commences from the date of this notice. <br/><br/>Please provide a signed copy of the NDA directly to DCMS via the Atamis e-sourcing messaging system. <br/><br/>If an organisation encounters any difficulties in accessing the system please contact support@atamis.co.uk. <br/><br/><br/>Additional CPV Codes<br/><br/>71242000 - Project and design preparation, estimation of costs.<br/>72224000 - Project management consultancy services.<br/>79421000 - Project-management services other than for construction work.<br/>79421100 - Project-supervision services other than for construction work.<br/>24955000 - Chemical toilets.<br/>35821000 - Flags.<br/>35821100 - Flagpole.<br/>79710000 - Security services.<br/>48952000 - Public address systems.<br/>32000000 - Radio, television, communication, telecommunication and related equipment.<br/>32344210 - Radio equipment.<br/>32344280 - Portable radios.<br/>34928200 - Fences.
Section III: Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
III.1) Amodau ar gyfer cymryd rhan
III.1.1) Addasrwydd i ymgymryd â’r gweithgaredd proffesiynol, gan gynnwys gofynion mewn perthynas â chofrestru ar gofrestri proffesiynol neu gofrestri masnach
Rhestr a disgrifiad byr o’r amodau:
Unconditional acceptance of Authority's Non-Disclosure Agreement to obtain the Invitation to Tender Documentation. <br/><br/>Adherence to Light touch regulations - LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
III.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y’u nodir yn y dogfennau caffael
III.2) Amodau sy’n gysylltiedig â’r contract
Section IV: Gweithdrefn
IV.1) Disgrifiad
IV.1.1) Y math o weithdrefn
Gweithdrefn agored
IV.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
The procurement is covered by the Government Procurement Agreement:
Na
IV.2) Gwybodaeth weinyddol
IV.2.1) Cyhoeddiad blaenorol mewn perthynas â’r weithdrefn hon
Rhif yr hysbysiad yn OJ S:
2024/S 000-013957
IV.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad:
05/07/2024
Amser lleol: 12:00
IV.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
EN
IV.2.6) Yr isafswm cyfnod gofynnol i’r sawl sy’n tendro gynnal y tendr
Rhaid i’r tendr fod yn ddilys tan:
04/11/2024
IV.2.7) Amodau ar gyfer agor tendrau
Dyddiad:
05/07/2024
Amser lleol: 14:00
Section VI: Gwybodaeth ategol
VI.1) Gwybodaeth am ailddigwydd
Caffaeliad cylchol yw hwn:
Na
VI.2) Gwybodaeth am lifau gwaith electronig
Defnyddir archebion electronig
Derbynnir anfonebau electronig
Defnyddir taliadau electronig
VI.3) Gwybodaeth ychwanegol
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.<br/><br/>Receipt of the Invitation to Tender documentation is conditional upon the complete unconditional acceptance of the NDA for this procurement exercise. Please note that the timeframe allocated for tendering activities commences from the date of this notice. <br/><br/>Please provide a signed copy of the NDA directly to DCMS via the Atamis e-sourcing messaging system. <br/><br/>If an organisation encounters any difficulties in accessing the system please contact support@atamis.co.uk. <br/><br/><br/>Additional CPV Codes<br/><br/>71242000 - Project and design preparation, estimation of costs.<br/>72224000 - Project management consultancy services.<br/>79421000 - Project-management services other than for construction work.<br/>79421100 - Project-supervision services other than for construction work.<br/>24955000 - Chemical toilets.<br/>35821000 - Flags.<br/>35821100 - Flagpole.<br/>79710000 - Security services.<br/>48952000 - Public address systems.<br/>32000000 - Radio, television, communication, telecommunication and related equipment.<br/>32344210 - Radio equipment.<br/>32344280 - Portable radios.<br/>34928200 - Fences.
VI.4) Gweithdrefnau adolygu
VI.4.1) Corff adolygu
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
UK
Cyfeiriad(au) rhyngrwyd
URL: www.dcms.gov.uk
VI.4.2) Corff sy’n gyfrifol am weithdrefnau cyfryngu
High Court of England and Wales
7 Rolls Building, Fetter Lane, London EC4A 1NL
London
EC4A1NL
UK
Cyfeiriad(au) rhyngrwyd
URL: https://www.judiciary.uk/
VI.5) Dyddiad anfon yr hysbysiad hwn
05/06/2024